In closing, if you approve this recycling program, I will order the new recycling cans and place them around the office. a closing segment - a very brief paragraph that reiterates what action should be taken by the reader(s), and what the benefits of that action will be to the reader(s). That way we will not accidentally dispose of trash in the recycling containers, or vice versa.ĥ. It would seem wise to have these new cans be a different color, such as blue or green, so that they are visually distinct from the existing cans. We will have a small outlay of cost initially in the extra cans, but they should pay for themselves by the end of the year. ![]() This will result in a lower trash bill each month, since the city pays a small stipend for the value of recycling materials we collect, as well as having less weight and volume of trash we have to pay to haul out. Our office uses a lot of paper materials, however, and disposing of paper in a different can will quickly become a habit, especially if the recycling receptacles are conveniently located. Some will see the separation of paper recycling materials as an added difficulty, initially. This is the part that "sells" your idea to the audience reading it. Start in general terms and move towards specificity. ![]() a discussion segment - a longer paragraph that describes the supporting information to the problem and its resolution. The cleaning staff will be informed of this change and will know to dump these cans in the existing paper recycling dumpster outside the office building.Ĥ. I propose that we add a can of the same size next to each existing trash can, labeled for paper recycling. Identify who will be responsible for what role in the resolution.Ĭurrently, there are eight trash cans in our office: one in the breakroom, one next to each staff member's desk, and one in each bathroom. a task segment - a brief paragraph that describes what is being done (or will be done soon) to solve the problem. This will lead to less waste and more attractive working conditions for us all.ģ. I would like to recommend that our office establish a policy for the recycling of paper materials. This establishes the problem and relevant history or context of the problem. ![]() an opening segment - a brief paragraph describing the purpose of the memo. Subject: Implementation of a paper recycling planĢ. a header - to/ from/ date/ subject lines at the topįrom: Alexis McMillan-Clifton, personal assistant Your memo will contain the following components:ġ. ![]() Write a memo addressed to the relevant parties involved in this problem. If you haven't held a professional position recently, or nothing appropriate comes to mind, you could use a problem in your family or social life, instead. In this task, I'd like you to think about a problem you've encountered in your work experience, preferably a small problem that is relatively easy to resolve. Since no one likes being accused of causing a problem, but everyone appreciates being recognized for their value in fixing a problem, having a professional, neutral, courteous tone in a memo is vital. They choose their audience groups very carefully-they should be addressed only to those people in the office who are directly related to causing or fixing the problem (or both). Professional memos are best used for identifying problems and solving problems in the workplace.
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